Executive Assistant To Director

Principal Responsibilities

· Assisting Director and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc.

· Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files.

· Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.

· Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.

· Maintains personnel and customer confidence and protects operations by keeping information confidential.

 · Organizing & coordinating external communication (with potential and current clients, partners and associates etc.)

· Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments.