Executive Secretary

Position Offered: Executive Assistant to Director

Roles &

Key Responsibilities

• ? Assists the MD with daily administrative duties and completes a broad variety of
• administrative tasks that includes:
• ? managing an active calendar of appointments;
• ? completing expense reports;
• ? composing and preparing correspondence;
• ? arranging complex and detailed travel plans, itineraries and agendas and
• ? Compiling documents for meetings.
• ? Communicates with the general staff on the MDs behalf and coordinates for high-
• level meetings
• both internally and externally.
• ? Coordinates meetings and strategic activities with the Senior Leadership Team,
• The Management Team (TMG)
• ? Working as an HR for Recruiting Employees for different positions.
• ? Act as the point of contact among executives, employees, clients and other
• external partners
• ? Manage information flow in a timely and accurate manner
• ? Manage executives’ calendars and set up meetings
• ? Make travel and accommodation arrangements
• ? Rack daily expenses and prepare weekly, monthly or quarterly reports
• ? Oversee the performance of other clerical staff
• ? Act as an office manager by keeping up with office supply inventory
• ? Take minutes during meetings
• ? Format information for internal and external communication – memos, emails,
• presentations, reports
• ? Screen and direct phone calls and distribute correspondence
• ? Organize and maintain the office filing system
• ? Handling vendor management & coordinating with finance team for bills
• processing
• ? Coordinating all travel activities for all management and executive staff

Qualifications

• ? Bachelor's (Preferred)
• ? English / Hindi.
• Location : Gurugram (Badshahpur )