Role Overview:

We are seeking a detail-oriented and proactive Executive Assistant to the Director who will manage daily tasks, focusing on scheduling, communication, and coordination. The ideal candidate will be experienced in working with Google Calendar, organizing meetings, and ensuring seamless communication between employees and the Director.

Roles and Responsibilities

• Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings.

• Provide high-level administrative support to the Director, including managing schedules, appointments

• Prepare and organize documents for meetings, presentations, and reports.

• Draft and edit communications, letters and presentations.

• Ensure timely follow-up on action items from meetings

• Maintain a filing system for easy document retrieval.

• Prepare and review reports, presentations, and correspondence on behalf of the Director.

• Screen and prioritize emails, calls, and requests for meetings.

• Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.

• Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.

• Coordinate and facilitate meetings, conference calls, and virtual appointments.

• Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met.

• Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.

Qualifications and Skills

• Experience in managing internal communication and scheduling for senior management.

• Familiarity with office management tools and systems.

• Minimum of 1-2 years of experience as an Executive Assistant or similar role.

• Proficiency in using Google Workspace (Google Calendar, Gmail, Docs, Sheets).

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• High attention to detail and ability to prioritize tasks efficiently.

• Professionalism and discretion in handling confidential matters.
   

Female Candidates Preferred

Location: Udyog Vihar Phase 4, Sector 18, Gurgaon, Haryana