Job Description: Administrative Executive

Position: Administrative Executive (Female)

Location: Lower Parel

Job Type: Full-time

About Us :Quinn Innovations is a dynamic and innovative nanotechnology company. We are seeking a highly motivated and experienced ADMIN Executive to join our growing team. As a key player in our talent acquisition efforts, you will contribute to the success of our organization by being a support function for our business teams.

Role Overview: We are seeking a highly organized and dynamic Administrative Executive to join our team. The primary responsibility of this role is to efficiently manage day-to-day activities, handle reminders of tasks and appointments, facilitate meetings, interact with clients, and ensure the smooth functioning of our office. The ideal candidate should possess a smart and presentable look, excellent communication skills in English, Hindi, and Marathi.

Key Responsibilities:

1. Day-to-Day Operations:

• • Ensure the smooth running of day-to-day office activities.
  • Coordinate with various departments to streamline workflow.
  • Oversee office supplies and inventory management.

2. Task and Appointment Management:

• • Maintain an organized schedule for tasks and appointments.
  • Set reminders for important deadlines and meetings.
  • Assist in prioritizing tasks to ensure efficiency.

3. Meeting Coordination:

• • Schedule and coordinate meetings, both internal and external.
  • Prepare meeting agendas and necessary documentation.
  • Ensure meeting rooms are set up and equipped for presentations.

4. Client Interaction:

• • Greet and receive clients in the office with a friendly and professional demeanor.
  • Handle client inquiries and provide necessary information.
  • Assist in maintaining positive client relationships.

5. Communication Skills:

• • Communicate effectively in English, Hindi, and Marathi.
  • Draft and edit emails, letters, and other written communication.

6. Smart and Presentable Look:

• • Maintain a professional and presentable appearance.
  • Represent the company in a positive and polished manner.

Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.
• Proven experience in administrative roles.
• Excellent organizational and multitasking abilities.
• Strong communication skills in English, Hindi, and Marathi.
• Proficient in MS Office suite (Word, Excel, PowerPoint).
• Smart and presentable appearance.

Additional Requirements:

• Ability to handle confidential information with discretion.
• Positive attitude and a proactive approach to problem-solving.
• Flexibility to adapt to changing priorities and work schedules.
• Strong interpersonal skills and ability to work well in a team.

How to Apply: Please submit your resume along with a cover letter detailing your relevant experience to sandesh@nanoquinn.com. Mention "Application for Administrative Executive" in the subject line.

Quinn Innovations is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may change, and the position may be required to perform other duties as needed.